Administrative Coordinator – Legal Department

Location: United States (EST Time Zone) / Remote
Type: Full-time, Permanent
Reporting to: Chief Legal Officer (CLO)

About My Client

My client is a rapidly growing global infrastructure company, developing sustainable, large-scale data centres and renewable energy projects to support the future of AI and digital transformation. With active projects across the U.S., Europe, and the Middle East, they combine advanced technology with a strong commitment to environmental responsibility.

Position Overview

The Administrative Coordinator will support the legal department and the Chief Legal Officer (CLO) in managing corporate documentation, internal processes, and administrative workflows. This role requires excellent organisational skills, discretion, and the ability to juggle multiple priorities in a fast-paced, international environment.

The ideal candidate is detail-oriented, proactive, bilingual (French and English), and able to ensure smooth coordination of documentation and communication across the company.

Key Responsibilities

Document & Knowledge Management

Maintain and organise the company’s digital document library (contracts, policies, corporate records)
Ensure version control and efficient retrieval of legal and administrative documents
Assist with basic reviews of forms and documents
Track and archive signed agreements in DocuSign and other systems

Administrative & Financial Coordination

Process incoming invoices and assist with purchase orders (POs)
Monitor contract approval and signature workflows
Support preparation of reports, trackers, and summaries for management

Policies & Internal Communication

Distribute and update company policies and procedures
Communicate process changes across teams in a clear, structured way
Act as a point of contact for employees with questions on administrative processes

Support to the CLO

Provide direct administrative support on legal and compliance matters
Coordinate follow-ups on deadlines and deliverables with internal stakeholders
Schedule and prepare materials for meetings related to contracts, policies, and compliance

Why This Role Stands Out

This is a key opportunity to join a fast-growing international company in the data centre and renewable energy space. You’ll be working closely with the Chief Legal Officer and legal department, ensuring smooth operations and supporting strategic projects that enable the company’s global growth.

Job Type: Full-time

Pay: $30,000.00 - $40,000.00 per year

Application Question(s):

Do you live within the EST time zone?

Work Location: Remote

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