Industry Sector: Professional services in the management consulting and back-office administration sector supporting clients across finance, operations, and HR. We provide remote records administration, document control, and compliance-focused file management services for distributed teams.

Primary Title (standardized): Records Clerk — Remote (United States)

About the Opportunity

We are hiring a detail-focused remote Records Clerk to organize, maintain, and secure client and internal records across electronic and physical formats. This role suits organized self-starters who excel at accurate data entry, document imaging, indexing, and enforcing records-retention standards in a fast-paced consulting environment.

Role Responsibilities

Ingest, classify, and index incoming documents into the company Document Management System (DMS) per established naming and metadata standards.
Perform accurate data entry and quality checks to ensure record completeness, consistency, and adherence to retention schedules.
Operate scanning and imaging workflows, including batch scanning, OCR processing, and file cleanup for digital archival.
Maintain and reconcile file inventories; locate, retrieve, and deliver records for internal stakeholders on request.
Support records retention and disposition activities, implementing retention policy rules and assisting with secure disposal of records.
Flag and escalate potential compliance issues, damaged records, or data inconsistencies and propose corrective actions.

Skills QualificationsMust-Have

Proven experience working with Document Management Systems and records management workflows.
Proficiency with Microsoft Excel for tracking, reconciliation, and simple reporting.
Strong data entry accuracy and familiarity with scanning/imaging operations and file indexing.
Hands-on experience using Adobe Acrobat DC (PDF editing, redaction, and form handling).
Reliable remote work setup with high-speed internet and the ability to maintain file security and confidentiality.
High school diploma or equivalent and prior experience in a clerical, records, or administrative role supporting distributed teams.

Preferred

Experience with Microsoft SharePoint or enterprise collaboration platforms.
Familiarity with Optical Character Recognition (OCR) tools and post-OCR cleanup workflows.
Knowledge of records retention policies and basic compliance frameworks (e.g., GDPR/HIPAA awareness for applicable records).

Benefits Culture Highlights

Fully remote U.S.-based role with flexible scheduling to support work-life balance.
Opportunity to gain exposure to records management best practices across diverse client projects in a consulting environment.
Supportive, process-driven team with documented procedures, training, and opportunities for cross-functional skills growth.

To apply, highlight your experience with document management systems, scanning/OCR workflows, and examples of how you improved file accuracy or retrieval times. We prioritize candidates who demonstrate precision, reliability, and a compliance-minded approach to records handling.

AVERNUS MANAGEMENT CONSULTING LLC

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