E&M Tax Services is a small but dynamic tax firm with a specialized focus on serving clients in the entertainment industry. We are seeking a highly skilled Administrative Junior Tax Assistant to join our mighty team. If you are passionate about tax preparation, thrive in a fast-paced environment, can manage multiple assigned tasks, and have a keen eye for detail with exceptional organization skills, this could be the perfect role for you!

Key Responsibilities:

You will play a vital role in ensuring the smooth and efficient operation of the office inbox. Your primary responsibilities will revolve around providing admin support to our team of tax professionals and assisting with various office tasks.

Client Communication: Greet clients by answering phone calls and responding to emails in a friendly, timely, and professional manner.

Documentation and Data Entry: Assist in organizing and filing client documents, tax forms, and records. Accurately enter client information into the office database. And communicate with staff when clients provide information to make sure this is correct information, and the team can move forward with preparation.

Filing and Organization: Keep digital files well-organized and easily accessible. Ensure that client documents and office records are appropriately filed and stored. Make sure that all documents are uploaded correctly and are readable. Check your work to confirm you omit any critical information.

Client Support: Provide administrative support to tax practitioners by conducting research on tax laws and regulations to ensure compliance including staying up to date with tax changes. Build and maintain client relationships and assist with client follow-up inquiries.

Data Management: Assist with gathering, compiling, and organizing client financial data to support tax preparation and reporting.

Confidentiality: Handle sensitive and confidential information with the utmost discretion and maintain client confidentiality.

Technology Utilization: Proficiently use office and tax-related software to create, edit, and format documents and keep the office flow moving.

Team Collaboration: Work closely with the tax practitioners and other administrative staff to ensure a cohesive and collaborative office environment.

Problem-Solving: Address routine administrative challenges and proactively identify opportunities to improve office processes and efficiency.

Qualifications:

We require tax background or knowledge equivalent to at least 2 or more years’ experience in a tax office.

Continuing education in Tax Preparation is desired.

Strong organizational skills with the ability to manage multiple tasks simultaneously.

Excellent communication skills, both verbal and written.

Proficiency in using office software (e.g., Microsoft Office Suite/Excel, Google Sheets) and familiarity with tax software such as Drake or QuickBooks is advantageous.

Ability to work independently and in a team environment.

Able to multitask in a fast-paced tax season.

Attention to detail (please add the word purple in subject line of your email) and accuracy in data entry and document preparation.

Discretion and professionalism in handling confidential information.

Strong interpersonal skills and a customer-focused attitude.

Prior experience in an administrative role, especially in a tax or financial setting, is necessary to fill this position.

How to Apply:

Preferred method – please email us directly at officemgr@emtaxservice . com to tell us about yourself and please include the following…

a. What is your favorite hobby.

b. One personal career goal you expect to hit.

c. Your favorite, good to know, tip.

d. Something you think we should know about you.

e. Do you consider yourself to be an early bird or night owl?

Office Benefits:

1. Monthly Cell Phone and Internet Reimbursement

2. Retirement Plan with 401K Matching

3. Fully Remote - no commuting ever

4. Paid Time Off (two weeks per year of employment)

5. Ample opportunities for overtime

6. 12 paid holidays that rotate annually.

Job Type:

Full-time remote position with flexible working hours during off season.

Salary:

Pay based on experience: $20 - $24 hourly, Non-exempt position

Schedule:

Monday to Friday 8 – 5 PST

Some Saturdays are mandatory during tax seasons

Experience Required:

Customer Service or Office Admin: 1 year

Tax office experience: 2 years

License/Certification:

CTEC or State equivalent (Required)

Work Location:

Fully Remote

Join E&M Tax Service and contribute your expertise to a dedicated team serving an exciting niche in the tax industry. We look forward to hearing from you!

E&M Tax Services Inc

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Administrative Junior Tax Associate