Program and Administrative Assistant

Healthy Schools Network (HS Network) seeks a self-directed, detailed oriented, and mission-driven Program and Administrative Assistant to perform tasks necessary to assure organizational efficiency and assist the Executive Director. This is a hands-on role in a small nonprofit with a virtual office. You will work directly with the Executive Director to manage daily operations, coordinate outreach, and support the delivery of HS Network’s programs and events.

Healthy Schools Network is the nation’s premier voice for children’s environmental health at school. Since 1995, HS Network has advanced policies and practices that reduce environmental hazards and empower schools, families and communities to provide healthy K–12 learning environments. Learn more at www.HealthySchools.org

Key Responsibilities:

Administration

Serve as the point of contact for scheduling, emails, and inquiries.
Maintain calendars, files, and organizational records.
Process invoices and reimbursements; assist with required reports and filings.
Support Board and committee meetings: agendas, materials, minutes, and follow-ups.

Grants, Data & Outreach

Track grant timelines and reporting requirements, maintain internal dashboards.
Update and monitor HS Network’s customer relations management (CRM) system (Elio): enter data, update contacts, and track outreach and responses.
Assist in preparing and distributing email updates and news/announcements.

Communications Support

Keep website content current in coordination with the website manager.
Assist in preparing HS Network’s biweekly NewsSlice newsletter.
Assist with layout, proofreading, and posting approved materials online or by email.
Monitor email and social media channels for relevant partner updates, and suggest materials for HS Network distribution and resource center.

Programs & Events

Support logistics for virtual meetings, webinars, and small events (registrations, scheduling, reminders, notes, follow-ups).
Assist with coordination of national events such as National Healthy Schools Day.
Help compile meeting notes and maintain task lists for follow-up.

Qualifications:

Required

2–3 years of experience supporting operations, administration, or communications.
Excellent organizational skills and follow-through.
Strong written and verbal communication skills.
Comfort with Google Workspace, Microsoft Office, virtual meeting platforms, and social media.
Ability to manage multiple tasks, meet deadlines, and work independently in a virtual environment.

Preferred

Experience with CRM systems (Elio, Salesforce, or similar).
Familiarity with grant tracking, reimbursements, and data entry.
Familiarity with school environmental health, children’s health, or education policies.
Experience in issue advocacy environments.
Experience managing organizational social media accounts.

To Apply:

Email a brief cover letter, resume, and two references to apply@healthyschools.org with the subject line: Program and Administrative Assistant – [Your Name]. The deadline for application is December 1, 2025.

Healthy Schools Network is an equal opportunity employer. We welcome applicants from diverse backgrounds and do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or veteran status.

Job Type: Part-time

Pay: From $30.00 per hour

Expected hours: 20 per week

Benefits:

Flexible schedule

Work Location: Remote

Healthy Schools Network

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Program and Administrative Assistant