About Keyflow Feeds

Keyflow Feeds is an innovative equine nutrition company specializing in premium equine feeds manufactured in the UK. With operations across the UK, Europe, and expanding presence in North America, we're committed to delivering the highest quality nutrition for horses through cutting-edge technology and exceptional ingredients. Our US subsidiary, Keyflow Feeds Inc, is experiencing significant growth and we're building our team to support this exciting expansion.

The Role

We're seeking a highly organized and detail-oriented Operations Coordinator to serve as the operational backbone of our US business. This is a pivotal role where you'll manage the full spectrum of day-to-day operations - from inbound shipments and inventory control to sales order processing, logistics coordination, and bookkeeping. You'll work closely with our UK headquarters while having autonomy to manage US operations efficiently.

This role is perfect for someone who thrives on variety, loves solving logistical puzzles, and wants to be part of a growing international equine nutrition brand.

Key Responsibilities

Supply Chain & Inventory Management:

Coordinate inbound shipments from international supplier
Organize warehousing arrangements with third-party suppliers
Maintain accurate inventory control and stock level monitoring
Create and manage purchase orders

Sales Operations & Logistics:

Receive and process sales orders accurately and efficiently
Coordinate outbound freight, collections and LTL (less-than-truckload) shipments
Manage logistics providers and ensure timely deliveries
Handle order collections and customer communication/coordination

Financial Administration:

Generate and send customer invoices
Process payments and maintain payment records
Perform basic bookkeeping and account reconciliation
Support month-end financial and stock accounting processes

Cross-Atlantic Collaboration:

Work closely with UK team demand forecasting using lean principles
Communicate inventory needs and sales trends
Coordinate between US operations and international headquarters

What We're Looking For

Essential Skills & Experience:

Proven experience in operations, administration, or logistics coordination
Strong organizational skills with exceptional attention to detail
Experience with inventory management and purchase order systems
Basic bookkeeping knowledge (invoicing, payments, reconciliation)
Familiarity with LTL freight and logistics coordination
Excellent written and verbal communication skills
Proficiency with business software (experience with Zoho or similar platforms is a plus)
Comfortable working across time zones with international teams

Ideal Candidate Qualities:

Self-starter who can work independently and take initiative
Problem-solver with a solutions-oriented mindset
Adaptable and comfortable wearing multiple hats
Strong relationship-building skills with suppliers and customers
Interest in or passion for horses and equine industry (highly desirable)

Nice to Have:

Previous experience in the equine, agricultural, or feed industry
Knowledge of import/export procedures
Experience with warehouse management systems
Familiarity with US business administration

What We Offer

Opportunity to be a foundational team member in a growing US operation
Work with premium, innovative products in the equine nutrition industry
Collaborative international team environment
Direct impact on business growth and operations
Competitive compensation package
Health insurance, 15 days PTO plus 10 federal holidays

Why Join Keyflow Feeds?

Innovation-Driven: We use cutting-edge steam technology and source unique, premium ingredients
Growth Trajectory: Our company/brand is on the up and continues expanding
International Presence: Be part of a company operating across 8 countries
Quality Focus: We're committed to transparency and the highest standards in equine nutrition
Passionate Team: Work with people who genuinely care about horses and their wellbeing

How to Apply

Please submit your resume along with an carefully, self written cover letter explaining:

Your relevant operations and administration experience
Your location/timezone
Your connection to or interest in the equine industry
Why you're excited about this opportunity

We look forward to hearing from you!

Keyflow Feeds Inc is an equal opportunity employer.

Job Types: Full-time, Contract

Pay: $50,000.00 - $70,000.00 per year

Benefits:

Employee discount
Flexible schedule
Health insurance
Paid time off

Application Question(s):

Do you have an interest in horses?

Experience:

Administrative: 1 year (Preferred)

Location:

Remote (Preferred)

Work Location: Remote

Keyflow Feeds Inc.

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