Description

We are seeking a dynamic and highly organized Operations Administrator to join our team! In this vital role, you will assist in routine operations, ensuring efficient communication.

Your proactive approach and attention to detail will help foster a productive work environment and support our organizational goals.

Administration

Provide proactive support on inbox and calendar management, including handling a complex email and shared mailbox, drafting/ghostwriting select communications and managing a dynamic schedule.
Coordinate and execute domestic and international travel, periodically across multiple time zones.
Manage Microsoft shared mailbox responding to enquiries, create and edit Microsoft Office documents, spreadsheets as requested.
Scheduling appointments and coordinating meeting to optimize planning.
Ensure that data entry, tracking and coordination for different initiatives are managed, which includes keeping contacts in Outlook and CRM, logging prospect and client interactions, tracking team action items and ideas and documenting.
Assist with clerical duties including proofreading documents, preparing reports, and managing correspondence
Utilize strong organizational skills to prioritize tasks effectively and ensure timely completion of projects
Perform other duties as assigned by supervisors and/ or senior management

Qualifications

3+ years of experience as an Administrative Assistant supporting multiple executives and/or senior team members.
Familiarity with ZohoBook or bookkeeping experience is a plus
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
Superior communication skills, confidence to work directly with Partners, Customers and Prospects
Strong time management skills and meet deadlines
Comfortable to work under pressure while completing tasks
Strong organizational skills with the ability to multitask efficiently in a fast-paced environment
Positive attitude, no task too big or too small
Highly motivated, self-driven, solution and detail-oriented
Able to work well in an ever-changing environment

HOURS

This is a Part Time 2 days a week
Fully Remote
400 USD/Week

Job Types: Part-time, Contract

Pay: $400.00 per week

Expected hours: 16 per week

Benefits:

Flexible schedule

Work Location: Remote

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Operations Administrator