Role : Administrative Assistant

Remote

Responsibilities:

Order Entry: Accurately input all incoming orders into the order management portal in a timely manner, ensuring all required data fields are completed and documentation is properly attached.
Approval Tracking: Monitor order approvals by relevant departments or personnel, proactively following up on pending approvals and escalating delays as necessary to maintain process flow.
Status Monitoring: Track the progress of each order through the portal, updating records as orders move through various stages (e.g., processing, production, or shipment).
Delivery Tracking: Oversee the fulfillment and delivery process, coordinate with logistics or shipping providers as needed, and ensure timely delivery to the designated recipients.
Communication: Serve as a point of contact for order-related inquiries, providing updates to internal teams and customers regarding order status, approval, and delivery timelines.
Documentation & Reporting: Maintain accurate records of orders, approvals, and deliveries, and generate routine reports on order status and fulfillment metrics.
Process Improvement: Identify and suggest opportunities to enhance the order entry, approval, and delivery processes for increased efficiency and accuracy.

Skills:

Previous administrative or order entry experience, ideally in a business-to-business or logistics environment.
Strong attention to detail and organizational skills.
Proficiency with order entry or ERP portals, and basic Microsoft Office applications (Excel, Word, Outlook).
Excellent written and verbal communication skills.
Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
Problem-solving skills and initiative to follow up on delayed orders or issues.

Noblesoft Technologies

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