Executive Assistant (Full-Time, Mostly Remote — Manhattan Beach, CA)

Location: Primarily remote with occasional on-site support in Manhattan Beach
Schedule: Full-time,
Monday–
Friday with flexibility for urgent matters
Compensation: Competitive, commensurate with experience

About the Role

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support a busy entrepreneur and family based in Manhattan Beach. This is a fast-paced, dynamic role that requires exceptional multitasking skills, judgment, and discretion. The ideal candidate thrives in an ever-changing environment and enjoys managing both professional and personal priorities seamlessly.

You will serve as the primary point of contact and right-hand support for the executive—handling a broad range of administrative, logistical, and coordination tasks to ensure the smooth running of business and family operations.

Key Responsibilities

Executive Support
- Manage complex, high-volume calendars across multiple time zones, coordinating professional and personal appointments, travel, and meetings.
- Prioritize and manage incoming communications, including email and calls, ensuring timely and appropriate follow-up.
- Prepare and edit correspondence, reports, and presentation materials as needed.
- Anticipate needs and proactively manage tasks to keep projects moving forward.
Travel & Logistics
- Coordinate extensive domestic and international travel—including flights, accommodations, ground transportation, and itineraries for both business and family members.
- Maintain travel documentation and ensure smooth transitions between locations.
Project Management
- Support multiple professional ventures simultaneously, tracking progress, deadlines, and deliverables.
- Liaise with partners, clients, vendors, and household staff to ensure clear communication and task completion.
Personal Assistance
- Handle personal scheduling, errands, and household-related coordination as needed.
- Manage family-related travel, appointments, and special events.
- Provide general support with lifestyle management and organization.
Operations & Administration
- Organize and maintain digital filing systems, expense reports, and receipts.
- Support vendor management and payments in collaboration with accounting teams.
- Maintain confidentiality and exercise sound judgment at all times.

Qualifications

5+ years of experience supporting a C-level executive, entrepreneur, or family office.
Strong proficiency with Google Workspace, Microsoft Office Suite, and scheduling platforms (e.g., Calendly, Zoom).
Proven experience managing heavy calendars, multiple projects, and complex travel logistics.
Excellent written and verbal communication skills.
Ability to work independently, anticipate needs, and adapt quickly to change.
Must be highly organized, resourceful, and solution-oriented.
Comfortable working in a fast-paced, high-expectation environment.
Must maintain the highest level of confidentiality and professionalism.

Work Environment

Mostly remote, with occasional in-person meetings or local errands in the Manhattan Beach area.
Must be available during Pacific Time business hours and occasionally outside regular hours for travel or urgent matters.

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Full Time EA in Manhattan Beach (Mostly Remote)