Workplace Office Coordinator

Location: Sherman Oaks, CA (onsite-Local candidates)

Payrate: $25hr

Duration: On-going/long term contract (Excellent potential for permanent)

Hours: Part-time- Tuesday, Wednesday and 3rd day need to flexible ( 8am-5pm) 24hr work week

Job Summary:

Our client believes legal support should be accessible and affordable for everyone. They are on a mission to make services like will creation, business formation, and trademarks easy and cost-effective. As an Office Services Coordinator, you’ll be the central point of contact for all office operations. You’ll handle a blend of reception, administrative support, and facilities coordination — helping remote and onsite employees stay connected and productive.

Key Responsibilities:

Serve as the primary point of contact for office coordination and general reception duties
Manage access cards for building entry, including new requests and deactivations
Assist remote workers by coordinating the shipment or delivery of ergonomic items
Maintain and order office supplies, ensuring all items are stocked and inventoried
Support onboarding and offboarding processes, including workspace setup and retrieval
Monitor Freshservice ticket queue and respond to facility-related requests
Coordinate with building management and vendors to submit work orders and follow-ups
Assist with planning and supporting onsite events, weekly lunches, and team activities
Enforce and maintain office protocols and cleanliness
Provide general administrative and office support as needed

You have

2+ years of experience in a professional office environment in roles such as Workplace Coordinator, Front Office/Receptionist, or hospitality
**Able to work: Part-time- Tuesday, Wednesday and 3rd day need to flexible ( 8am-5pm) 24hr work week
Previous experience working in corporate environment around leadership and upper management
Required office presence & experience: Greet visitors and maintain a welcoming environment’ engaging, friendly and upbear.
Experience to submit work orders, and liaise with building management and vendors.
Must be able to interact professionally with internal staff, customers, vendors, and visitors
Experience managing building access (e.g., issuing access cards, coordinating with building management)
Must be highly organized and know who to prioritize; ex: receiving a request for a few different action items for repairs /work orders and knowing how to keep track and prioritize
Ability to monitor internal support systems or ticketing platforms (e.g., Freshservice or similar )
Experience with employee Support: Assist with onboarding/offboarding logistics and ship items (like ergonomic equipment) to remote workers
Experience in supporting hybrid or remote employees (e.g., arranging building access, shipping ergonomic equipment)
Skilled at planning and supporting in-office events, including team lunches and morale-boosting initiatives
Capable of upholding office protocols and ensuring a clean, welcoming environment
Proficiency in G Suite (Google Docs, Sheets, Calendar, Gmail, etc.)
Strong organizational skills with experience in inventory management, ordering/restocking supplies, and general office upkeep

TCWGlobal

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Workplace Office Coordinator