Job Title: Remote Personal Administrative Assistant / International Relocation Support
About Georgia Eye Bank:
Georgia Eye Bank is a nonprofit organization committed to providing high-quality, ethically sourced eye tissue to improve the lives of people in need of vision restoration. Our mission is to restore sight and enhance the quality of life for individuals with visual impairments. As we continue to expand, we are seeking a highly organized and resourceful **Remote Personal Administrative Assistant** to support our growing team and manage international relocation processes for staff members.
Position Summary:
As the Remote Personal Administrative Assistant with a focus on International Relocation Support, you will provide personalized administrative support to the executive team and facilitate relocation services for international employees. This role requires excellent organizational, communication, and problem-solving skills, as well as the ability to manage multiple tasks efficiently while supporting both local and global operations.
Key Responsibilities:
Administrative Support
Executive Assistance: Manage schedules, emails, and phone calls for the executive team. Prepare meeting agendas, take minutes, and follow up on action items.
Document Management: Organize and maintain files and documentation, ensuring quick retrieval and compliance with company standards.
Travel Arrangements: Book flights, accommodations, and transportation for team members, ensuring smooth logistics for international travel.
Event Coordination: Assist in organizing conferences, board meetings, and other events, both virtual and in-person.
Correspondence: Handle confidential correspondence, communicate on behalf of the executive team, and draft professional emails, reports, and other communications.
International Relocation Support:
Relocation Planning: Assist international employees in navigating relocation logistics, including visa processes, housing, and settling in new locations.
Cultural Integration: Support international staff with cultural adaptation, language training, and local resource navigation.
Documentation Assistance: Coordinate necessary paperwork for visas, work permits, and residency applications, ensuring all legal requirements are met for international relocations.
Onboarding: Ensure that international employees have a smooth transition into their new roles, providing necessary information and support regarding housing, utilities, and local services.
Budget Management: Monitor and help with the relocation budget, ensuring that costs are kept within the allocated budget for international moves.
Key Qualifications:
Experience:
* 3+ years of experience in an administrative assistant role (ideally supporting executives or senior leadership).
* Proven experience in relocation coordination, especially for international staff, is highly preferred.
Skills:
* Exceptional organizational and time-management skills, with the ability to manage multiple tasks and deadlines.
* Strong written and verbal communication skills, including the ability to write professional emails and handle confidential information.
* Tech-savvy, with proficiency in using productivity tools such as Microsoft Office, Google Workspace, Slack, Zoom, and other remote communication tools.
* Ability to work independently and take initiative, while being a team player in a remote environment.
* Familiarity with international relocation processes, visa and immigration procedures, and global cultures.
Personal Attributes:
* Detail-oriented, with a proactive and solutions-oriented mindset.
* Discreet and able to maintain confidentiality with sensitive information.
* Strong interpersonal skills, with the ability to build relationships with people from diverse cultural backgrounds.
* Comfortable working in a remote and fast-paced environment.
Additional Information:
Hours: Full-time, with flexible hours, to accommodate international time zones.
Compensation: Competitive salary based on experience, with benefits including paid time off, health insurance, and opportunities for professional development.
Location: Remote position, with the possibility of occasional travel or in-person meetings based on business needs.
