Company: Bite Toothpaste Bits
Location: Remote, US or International (must work Eastern Time Zone)
Type: Full-Time (with flexibility for the right candidate)
Reports to: Founder & CEO
About the Role
We are looking for a highly organized and proactive Executive & Personal Assistant (EA 70% PA 30%) to support the CEO of a growing consumer brand. This role combines traditional Executive Assistant duties (calendar, inbox, scheduling, reporting) with Personal Assistant responsibilities (vendor coordination, remote household support, travel planning).
The ideal candidate is tech-savvy, detail-oriented, and thrives on keeping both business and personal systems running smoothly. You’ll serve as the digital organization hub, ensuring that communication, schedules, and admin are handled seamlessly.
Core Responsibilities
Inbox & Calendar
- Daily triage of emails (urgent, delegate, archive).
- Schedule and confirm meetings with team members and contractors.
- Block deep-work time and protect CEO’s mornings.
Team Communication
- Post daily stand-up prompt in Slack; compile key takeaways and blockers.
- Ensure contractors and team submit updates on time.
- Prepare weekly Level 10 scorecard in Google Sheet.
Vendors
- Track and issue payment for various vendors.
- Process receipts and invoices.
- Track business expenses and reimbursements in shared spreadsheet.
Travel & Logistics
- Research and book flights/hotels.
- Prepare itineraries with confirmations attached to calendar.
- Coordinate with in person support for packing lists or errands.
Metrics & Reporting
- Maintain KPI dashboard with team input.
- Prepare a short daily brief for CEO at 8:30 AM ET, including:
- Top 3 priorities for the day
- Urgent items
- Calendar highlights
Operations Support
- Create SOP checklists for in person support.
- Handle online purchases (supplies, household items, office needs).
- Organize digital files (Google Drive, Notion, Dropbox).
Requirements
- At least 3 years experience as an Executive Assistant, Personal Assistant, or hybrid role.
- Exceptional organizational and time management skills.
- Strong written and verbal communication.
- Proficiency with Google Suite, Slack, Asana/Notion, WhatsApp.
- Comfortable handling both business and personal admin tasks.
- Ability to work independently and maintain discretion with sensitive information.
- Must have US-phone number and ability to make calls / texts.
Nice-to-Have
- Experience coordinating distributed teams across time zones.
- Familiarity with EOS/Traction frameworks.
- Previous work in startups or CPG/eCommerce.
What Success Looks Like
- CEO starts every day with a clear plan and inbox under control.
- Household and business vendors run smoothly without CEO involvement.
- Finance, scheduling, and communication tasks are handled proactively.
- The team stays aligned through daily updates and weekly reporting.
Compensation: Competitive, based on experience. Starting at $15 per hour, flexible for right candidate.
Schedule: Full time, remote, required Eastern Standard Time working hours.
To Apply: Please submit your resume along with a short cover letter highlighting your EA/PA experience and examples of how you’ve supported a founder or executive in both business and personal capacities.
Job Type: Full-time
Pay: From $15.00 per hour
Expected hours: 40 per week
Work Location: Remote
