Baklinski Home Improvement
Virtual Assistant (VA)
Location: Remote (outside the U.S.)
If you're the kind of person who loves turning a busy owner's "a million moving pieces" into calm, organized momentum, this role was made for you. We're looking for a dependable, proactive Virtual Assistant who can keep things on track behind the scenes so our leadership team can stay focused on serving clients and growing the business.
Baklinski Home Improvement is a fast-growing residential remodeling and home improvement company based in the greater Seattle area. We take on a wide range of projects, from quick handyman jobs to high-end kitchens, bathrooms, and full-home remodels, because we want to be the "go-to" team our customers trust for years.
Our culture is built around:
- "Wow-level" service for customers and employees
- Respect, clear communication, and personal growth
- A values-driven environment rooted in respect, integrity, and professionalism (all beliefs are welcome).
As our Virtual Assistant, you'll support company owners with administrative organization, light bookkeeping support, budgeting help, and CRM upkeep. This is a build-the-role opportunity: we have plenty of work to delegate, and we want to shape the position around your strengths (and grow it over time).
Responsibilities
- Managing calendars, scheduling, reminders, and follow-ups
- Inbox support: organizing, flagging priorities, drafting responses, and routing messages
- Document creation and organization (Google Drive), meeting notes, simple SOPs
- CRM updates: entering leads, updating contact records, tracking follow-ups, and keeping data clean
- Administrative support for projects: files, checklists, status updates, coordination support
- Bookkeeping support (non-CPA): invoice organization, categorization support, budget tracking, simple reporting
- Personal assistant support as needed (occasional): family logistics reminders, budgeting updates, research, etc.
- Protecting confidentiality and handling sensitive information with discretion
Qualifications
- Excellent written and spoken English; clear, professional communication
- Strong ability to work independently, prioritize well, and meet deadlines without close supervision
- Experience using CRMs (any major platform is fine) and comfort learning new systems quickly
- Experience with bookkeeping or finance admin using tools like QuickBooks, Xero, or similar accounting software
- Experience supporting small business owners (executive assistant/operations assistant style)
- Construction, home services, or project-based business exposure
- Strong spreadsheet skills (budgeting, tracking, light reporting)
- Highly organized: strong task tracking habits, attention to detail, and follow-through
- Reliable internet connection and ability to work consistently during agreed hours
Compensation, Benefits & Schedule
- Engagement type: Independent contractor (international / non-U.S.)
- Pay: $8.00 to $16.00 USD per hour, depending on experience and skill mix
- Expected hours: Approximately 20-40 hours per week
- Schedule: Flexible, with a minimum 3-4 hour overlap with Pacific Time on weekdays
- Paid training and performance-based bonuses may be available per contractor agreement
- Company-paid software/tools provided as needed
Baklinski Home Improvement is an equal opportunity workplace. We consider applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected status.
