About Us
We are a well established low-voltage contractor with nearly 30 years in business, specializing in commercial security and technology systems. Our clients include property managers, commercial facilities, and institutional customers. We are a small, experienced team looking for a dependable Accounts Receivable professional to help manage billing and keep cash flow on track.
Position Overview
We are seeking an experienced Accounts Receivable Specialist to manage payment posting, customer follow-ups, and invoice submissions through customer payment portals. This role is ideal for someone who is organized, persistent (but professional), and comfortable working independently in a remote or hybrid environment.
Key Responsibilities
- Enter and apply customer payments accurately in QuickBooks
- Reconcile payments (checks, ACH, wire, credit card) against open invoices
- Follow up with customers on outstanding balances via email and phone
- Monitor and manage accounts receivable aging reports
- Submit invoices and supporting documentation through customer portals, including:
- Coupa
- VendorShield
- Vendor Café
- Other AP / procurement portals as required
- Track invoice status, approvals, and payment timelines
- Resolve payment discrepancies and short-paid invoices
- Communicate professionally with customer accounts payable departments
- Coordinate internally with project managers and ownership as needed
- Maintain organized records of payments, correspondence, and portal activity
Required Qualifications
- Proven experience in Accounts Receivable
- Hands-on experience posting payments in QuickBooks (required)
- Experience submitting invoices through customer/vendor portals
- Strong attention to detail and accuracy
- Comfortable following up on overdue payments
- Ability to work independently with minimal supervision
- Professional written and verbal communication skills
Preferred (Nice to Have)
- Experience working with construction, low-voltage, or service-based companies
- Familiarity with progress billing, milestone billing, or retention
- Experience dealing with commercial or institutional clients
- Understanding of compliance documentation or lien releases (not required)
Compensation & Benefits
- $29/hour
- All federal holidays are paid
- Remote or hybrid flexibility (office located near LAX)
- Stable company with long-term clients and consistent workflow
- Direct access to ownership and quick decision-making
- Opportunity for the role to grow as the company scales
