Company: Bite Toothpaste Bits
Location: Remote, US or International (must work Eastern Time Zone)
Type: Full-Time (with flexibility for the right candidate)
Reports to: Founder & CEO

About the Role

We are looking for a highly organized and proactive Executive & Personal Assistant (EA 70% PA 30%) to support the CEO of a growing consumer brand. This role combines traditional Executive Assistant duties (calendar, inbox, scheduling, reporting) with Personal Assistant responsibilities (vendor coordination, remote household support, travel planning).

The ideal candidate is tech-savvy, detail-oriented, and thrives on keeping both business and personal systems running smoothly. You’ll serve as the digital organization hub, ensuring that communication, schedules, and admin are handled seamlessly.

Core Responsibilities

Inbox & Calendar

Daily triage of emails (urgent, delegate, archive).
Schedule and confirm meetings with team members and contractors.
Block deep-work time and protect CEO’s mornings.

Team Communication

Post daily stand-up prompt in Slack; compile key takeaways and blockers.
Ensure contractors and team submit updates on time.
Prepare weekly Level 10 scorecard in Google Sheet.

Vendors

Track and issue payment for various vendors.
Process receipts and invoices.
Track business expenses and reimbursements in shared spreadsheet.

Travel & Logistics

Research and book flights/hotels.
Prepare itineraries with confirmations attached to calendar.
Coordinate with in person support for packing lists or errands.

Metrics & Reporting

Maintain KPI dashboard with team input.
Prepare a short daily brief for CEO at 8:30 AM ET, including:
Top 3 priorities for the day
Urgent items
Calendar highlights

Operations Support

Create SOP checklists for in person support.
Handle online purchases (supplies, household items, office needs).
Organize digital files (Google Drive, Notion, Dropbox).

Requirements

At least 3 years experience as an Executive Assistant, Personal Assistant, or hybrid role.
Exceptional organizational and time management skills.
Strong written and verbal communication.
Proficiency with Google Suite, Slack, Asana/Notion, WhatsApp.
Comfortable handling both business and personal admin tasks.
Ability to work independently and maintain discretion with sensitive information.
Must have US-phone number and ability to make calls / texts.

Nice-to-Have

Experience coordinating distributed teams across time zones.
Familiarity with EOS/Traction frameworks.
Previous work in startups or CPG/eCommerce.

What Success Looks Like

CEO starts every day with a clear plan and inbox under control.
Household and business vendors run smoothly without CEO involvement.
Finance, scheduling, and communication tasks are handled proactively.
The team stays aligned through daily updates and weekly reporting.

Compensation: Competitive, based on experience. Starting at $15 per hour, flexible for right candidate.

Schedule: Full time, remote, required Eastern Standard Time working hours.

To Apply: Please submit your resume along with a short cover letter highlighting your EA/PA experience and examples of how you’ve supported a founder or executive in both business and personal capacities.

Job Type: Full-time

Pay: From $15.00 per hour

Expected hours: 40 per week

Work Location: Remote

Bite Toothpaste Bits jobs

Executive Personal Assistant