The Refinery is an award-winning entertainment advertising agency in Los Angeles, CA. We work with all of the major studios producing social, digital, and print creative campaigns for theatrical, television & streamer clients.

We are looking for candidates who embody our core values. Refiners are talented, kind, client-focused, ego-free, and passionate. While we operate virtually, we've built a culture rooted in connection and care, where people genuinely support one another. We work hard to make sure everyone feels like part of the team.

Enough about us, here's what we're looking for:

We are seeking an Executive Assistant supporting the CEO. This is an entry-level role for someone who is resourceful and comfortable figuring things out. You won't know everything on day one, and that's expected.

You'll need to be equally comfortable drafting a client gift note, running point on an e-blast, and keeping our CEO's calendar from imploding. You will enjoy this role if you're the person who naturally notices what needs to happen next before anyone asks.

Responsibilities

Executive & Personal Support

Help manage CEO's professional and personal calendar and inbox, proactively prioritize competing demands and help keep him focused on on the highest-value work
Manage business and personal travel: reservations, packing lists and day-of logistics
Inbox support: triage, prioritize, draft responses, and ensure nothing important slips thru the cracks
Book restaurants, meetings, client dinners and other logistics for the CEO & other business drivers
Manage all receipts, expense coding and associated reporting
Handle occasional personal errands and special projects around Studio City, as needed
Manage personal correspondence: thank-you notes, holiday cards and other outreach
Manage recurring renewals: subscriptions, memberships, professional licenses
Assist with other administrative tasks for the company

Biz Dev & Marketing Support

Project manage marketing deliverables; work with creative teams to ensure everything is on brand
Support Refinery social community management: respond to comments in brand voice, help support CEO / other business drivers' posts
Submit all relevant industry awards (Clios, Golden Trailer, GEMA, Graphis, etc.)
Ideate and purchase client gifts for CEO / other business drivers
Maintain and refresh capabilities decks with current work
Help manage Marketing calendar and track metrics

Requirements

1+ years in an EA or marketing support role
Strong writing skills with the ability to quickly adapt to the CEO and Refinery's voice
Systems + AI-fluency: comfortable using tools to speed up drafting, research, and admin work
Reliable in-office presence 3-4 days/week in Studio City
Handles confidential business and personal information with discretion
Bonus: video editing basics (Capcut, etc), experience with awards submission platforms

Salary Range

$20.00-$25.00/hr

The rate offered will depend on qualifications, years of relevant experience, and skillset. If your requirements fall outside the stated pay range, we still encourage you to apply.

Benefits

Fully-Remote Agency*
Paid Vacation and Sick Leave
401K
Dental
Vision
Medical
Life Insurance and AD&D Coverage
Paid Time Off for New Parents
Assistance with Ongoing Education and Professional Development
Employee Referral Incentive Program
Wellness Program with Lifestyle Reimbursement Options
Flexible Spending Account (FSA) for Healthcare Expenses
Dependent Care Flexible Spending Account (DCFSA)
Access to Co-working Space Memberships
Participation in Employee-Led Resource Groups
Volunteer Time Off
Mileage Reimbursement for Work-Related Travel

*This position requires 3-4 days/week in-office in Studio City alongside the CEO. There is remote flexibility for remaining days.

The Refinery jobs

Executive Assistant (Remote)