About us
InnovaTech Partners is a technology advisory company based in Orange County (California) providing tech services to its customers:
1- Tech Advisory
2- Fractional Services (CIO/CTO)
3- Tech Project deployments
Excellent part-time opportunity for a Project Coordinator for a customer of our portfolio.
This position is remote. 20 to 30 hours per week.
Innovation Project CoordinatorLocation: Remote (U.S.-based)
Department: Operations & Innovation
Reports To: Vice President, Operations & Innovation
Introduction
The Innovation Project Coordinator plays a key role in supporting projects that bring new ideas to life — from exploring unmet needs to testing and implementing creative solutions that improve our organization’s operations, services, and experiences.
Summary
We are seeking a highly organized and motivated Innovation Project Coordinator to support a diverse range of innovation initiatives across the organization. This role is ideal for an individual who thrives in a collaborative environment and enjoys working on projects that explore new approaches, improve processes, and enable meaningful change.The successful candidate will work directly with the Vice President of Operations and Innovation, as well as cross-functional stakeholders and external partners, to plan, coordinate, and track innovation projects from early discovery through implementation and evaluation. This position is particularly well-suited for someone early in their project management career who is eager to learn, detail-oriented, and comfortable managing multiple priorities in a structured remote environment.The ideal candidate will possess strong organizational and communication skills, a natural curiosity for problem-solving, and the ability to turn ideas and direction into structured, trackable project actions.
Key Responsibilities
- Coordinate and support innovation projects from early-stage research through planning, testing, implementation, and post-launch review.
- Assist in identifying and organizing innovation opportunities by gathering business needs, conducting background research, and preparing comparison summaries and recommendations.
- Maintain detailed project documentation, including plans, schedules, task lists, status reports, and outcome summaries.
- Schedule and facilitate project meetings using Microsoft Teams; take clear notes, document next steps, and ensure timely follow-up on assigned actions.
- Serve as a liaison between internal teams, external partners, and business stakeholders to ensure alignment, transparency, and effective communication.
- Track and monitor project timelines, dependencies, and risks, escalating issues when necessary to maintain progress and meet deadlines.
- Support innovation testing and pilot efforts by helping coordinate logistics, organize feedback, and track learnings for continuous improvement.
- Contribute to post-project assessments and knowledge-sharing activities to document lessons learned and support scaling of successful initiatives.
- Support procurement processes by coordinating vendor quotes, managing purchase requests, and tracking contracts and renewals.
- Participate in the continuous improvement of project coordination practices, documentation standards, and reporting templates across the Operations and Innovation department.
Qualifications
- 1–3 years of experience in project coordination, innovation, operations, or a related support role.
- Excellent organizational and multitasking abilities, with strong attention to detail and accountability.
- Effective written and verbal communication skills, with the ability to work collaboratively across departments and with external partners.
- Strong interest in innovation, process improvement, and problem-solving.
- Proficiency in Microsoft 365, including Teams, Excel, Word, SharePoint, and Outlook, for collaboration, tracking, and documentation.
- Experience with project management tools such as Asana, Smartsheet, or similar is preferred.
- Ability to work independently and manage multiple tasks in a remote setting while maintaining regular communication with leadership.
- Bachelor’s degree preferred; certifications such as CompTIA Project+, CAPM, or other project-related credentials are a plus.
- General understanding of organizational systems, workflows, and change management practices is desirable but not required.
Work Environment
- Fully remote, U.S.-based role (approximately 20-30 hours per week).
- Flexible scheduling, with periodic project meetings and check-ins conducted via Microsoft Teams.
- Collaboration and documentation primarily managed through Microsoft 365 applications.
- The position offers exposure to a wide variety of innovation initiatives and provides valuable hands-on experience in structured project coordination and delivery.
