Job Summary: We are seeking a highly organized, polished, and proactive Executive Assistant to provide administrative and operational support to the firm's leadership team. The ideal candidate is a strong communicator with exceptional attention to detail, sound judgment, and the ability to manage multiple priorities in a fast-paced legal environment. This role requires professionalism, discretion, and the ability to handle confidential information while serving as a key point of coordination for executives, attorneys, staff, and external contacts.
Key Responsibilities:
- Executive Support: Manage executive calendars, appointments, meetings, and travel arrangements.
- Phone System Management: Answer, screen, and direct phone calls promptly and accurately.
- Mail Management: Handle incoming and outgoing mail.
- Client Management: Return phone calls as directed by attorneys and legal staff. Schedule client appointments and attorney meetings.
- Administrative Tasks: Greet clients, visitors, and vendors in a professional and courteous manner. Assist attorneys and legal staff with administrative tasks as needed. Manage office supplies inventory and place orders when necessary.
- Confidentiality: Handle sensitive and confidential information with care, following strict protocols to maintain client privacy and data security.
- Data Entry: Perform data entry, scanning, and filing of client records and legal documents.
Qualifications:
- Education: High school diploma or equivalent required.
- Experience: Previous experience as an office administrator/receptionist, particularly in a legal setting, is preferred but not required.
- Technical Skills: Proficiency in using office software (e.g., Microsoft Office). Experience with legal records software is a plus.
- Communication Skills: Excellent verbal and written communication skills, with the ability to interact professionally with attorneys, staff and clients. Bilingual is a plus.
- Time Management: Ability to prioritize tasks and manage time effectively in a fast-paced legal environment.
- Confidentiality: Demonstrated ability to handle confidential and sensitive information with discretion and integrity.
Benefits:
- Medical, Dental, and Vision Insurance
- 403(b) Retirement Plan
- Paid Time Off and Paid Holidays
Job Type:
Full-time. Remote.
