Overview
We are seeking an experienced and proactive Executive Assistant to provide comprehensive administrative and lifestyle management support to an Ultra-High-Net-Worth Individual (UHNW) or senior executive. The ideal candidate will have a proven track record of working with UHNW individuals or C-level executives, demonstrating exceptional organizational skills, a keen eye for detail, and the ability to manage complex schedules, high-pressure situations, and confidential matters.
This role requires a polished professional who can seamlessly coordinate travel, oversee lifestyle services, and handle administrative tasks with discretion and efficiency.
Key ResponsibilitiesTravel Coordination:
- Plan and manage detailed travel itineraries, including private jet arrangements, luxury accommodations, and ground transportation.
- Ensure all travel schedules are flawlessly executed, handling last-minute changes and ensuring minimal disruption.
- Maintain a comprehensive database of travel preferences and ensure consistency across all arrangements.
Executive Administration:
- Manage complex calendars, coordinating meetings, appointments, and personal engagements.
- Liaise with internal teams, high-profile external contacts, and vendors to ensure smooth communication and execution of initiatives.
- Prepare and review reports, presentations, and correspondence with a high degree of accuracy and professionalism.
- Secure and manage sensitive information with the utmost discretion.
Lifestyle Management:
- Plan and coordinate personal events, oversee gifting, and manage household staff schedules.
- Research and book exclusive dining, entertainment, and leisure activities tailored to personal preferences.
- Stay informed on luxury brands, services, and destinations to make informed recommendations.
Problem Anticipation and Resolution:
- Proactively identify potential challenges and implement effective solutions to ensure smooth operations.
- Address urgent, last-minute requests with poise and efficiency, managing priorities seamlessly.
RequirementsSkills & Experience:
- A minimum of 5 years of experience as an Executive Assistant, Personal Assistant, or in a similar role supporting UHNW individuals or senior executives.
- Expertise in luxury travel planning, private aviation, and high-end accommodations.
- Exceptional organizational and multitasking abilities, with meticulous attention to detail.
- Strong verbal and written communication skills, demonstrating professionalism and diplomacy.
- Advanced proficiency with Google Suite, Microsoft Office Suite, and calendar management tools.
- Familiarity with high-pressure environments and the discretion required when working with UHNW individuals.
Preferred Qualifications:
- Experience coordinating large-scale or international travel logistics.
- Background in lifestyle management or luxury services.
- Knowledge of global destinations and an understanding of UHNW preferences and expectations.
Job Type: Full-time
Pay: $62,032.00 - $120,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
Schedule:
Application Question(s):
- Are you currently employed? If yes, what is your current role, and why are you considering a new opportunity?
- How familiar are you with luxury brands, high-end services, and global destinations?
- Are you proficient in coordinating complex international and domestic travel arrangements, including private jets, luxury accommodations, and ground transportation?
- Do you have at least 5 years of experience supporting Ultra-High-Net-Worth Individuals (UHNW) or senior executives in an administrative or personal assistant capacity?
Work Location: Remote
