Salary: $6$7 per hour, depending on experience
About the Role
We are looking for an experienced Administrative Assistant to support a US based executive in running day-to-day business operations. This is a full-time, remote, and long-term role for someone who thrives on staying organized, taking initiative, and following through on open tasks without being micromanaged.
This role is ideal for someone who takes pride in delivering accurate, high-quality work, thrives in structured processes, and can maintain consistency across multiple administrative functions. The position offers independence in daily tasks while following established systems to ensure precision and efficiency.
Key Responsibilities
- Convert client, contractor, and field team inputs into action items (emails, tasks, scheduling)
- Manage and organize project-related documents and contracts
- Handle administrative and operational support tasks
- Execute strategic and project management tasks during downtime
- Occasional email correspondence with customers and vendors
- Coordinate and track projects from initiation to completion, ensuring deadlines are met and deliverables are aligned with priorities.
- Use project management tools to organize tasks, monitor progress, and communicate updates with stakeholders.
Qualifications
- Minimum 5 years administrative experience (local or international)
- Preferably with experience handling operations and task coordination.
- Open to candidates with either local (PH) or international background
- Excellent written English communication skills (Strong English grammar, clarity, and tone are essential.)
- Strong Proficiency in Google Workspace (G Suite)
- Basic working knowledge of QuickBooks Online (required)
- Familiarity with project management tools and ability to manage timelines, deliverables, and follow-ups in a fast-paced environment.
- Strong task management and organizational abilities
- Must be detail-oriented and efficient, able to process fast-paced instructions
- Comfortable using time trackers and working independently
- Prior experience supporting US/AU/UK based clients preferred
- Experience in construction or home services industry ideal but not required
- Must have stable internet and a quiet working environment.
remote work
