Administrative Assistant / Operations Coordinator (Part-Time, Remote)
Location: Remote (Preference for Minnesota-based candidates)
Schedule: Part-time, weekday daytime availability required
Industry: Language Services (Translation, Interpretation, Localization)
About the Role
We are seeking a reliable, highly organized Administrative Assistant / Operations Coordinator to provide hands-on operational support in a fast-paced language services environment. This is a part-time remote role that requires consistent availability during standard weekday business hours to support active projects and time-sensitive client needs.
The ideal candidate either has prior experience in the language services industry or demonstrates the ability to quickly learn new systems, workflows, and terminology. This role is well-suited for someone who enjoys staying close to day-to-day operations and helping ensure projects move forward smoothly.
Key Responsibilities
- Communicate with clients regarding requests, updates, and deliverables
- Prepare and manage quotes, invoices, and related documentation
- Coordinate projects from intake through delivery
- Assist with quality control and final review of deliverables
- Monitor timelines, flag issues early, and help troubleshoot as needed
- Support operational workflows across multiple internal systems
- Provide administrative and project support as day-to-day needs arise
Schedule & Availability Requirements
- Part-time position
- Availability during weekday business hours (CST) is required
- Must be comfortable staying connected online during working hours
- Ability to respond promptly to time-sensitive requests throughout the workday
Skills and Attributes for Success
- Strong organizational skills and attention to detail
- High responsiveness and reliability during scheduled hours
- Clear, professional written and verbal communication skills
- Ability to manage multiple tasks in a deadline-driven environment
- Comfort working independently while collaborating with a small team
- Prior experience in language services, project coordination, or operations is a plus
What This Role Offers
This position offers the opportunity to play a meaningful, hands-on role in daily operations while working part-time with consistent daytime engagement. You will be closely involved in client delivery, problem-solving, and project coordination, and your work will have a direct impact on keeping projects accurate, organized, and on track.
Compensation is commensurate with experience.
Application Note
Please confirm your weekday daytime availability (CST) and the approximate number of hours per week you are seeking when applying.
Job Type: Part-time
Pay: From $18.00 per hour
Application Question(s):
- Please describe your typical weekday availability (Central Time), including the hours you are generally available to work.
- Approximately how many hours per week are you seeking, and how does this role fit with your current commitments?
- Please describe any prior experience you have in the language services industry (translation, interpretation, localization). If none, briefly describe experience in a similar project-based or client-service environment.
- Please describe your experience in administrative, operations, or project coordination roles, including the types of responsibilities you handled and the approximate number of years of experience.
Work Location: Remote
