The Opportunity:
Ready to make an impact? Join our Strategy & Engagement team at CALIFORNIA ASSOCIATION OF REALTORS® We’re looking for an Administrative Assistant who’s organized, resourceful, and ready to make an impact! In this role, you’ll help drive initiatives that strengthen member engagement, coordinate key projects and events, and support communications that connect and inspire.
This is a great opportunity to grow your skills, collaborate with a creative and mission-driven team, and contribute to projects that make a difference across the organization.
If you love working collaboratively, have great attention to detail, and want to grow your skills with a mission-driven team, we’d love to hear from you.
Apply today and be part of a team that’s shaping connection and engagement across our organization!
Job Title: Administrative Assistant - Industry Relations
Reports To: Director of Industry Relations
Group: Strategy & Engagement
FLSA Status: Nonexempt
Location: Southern California with Flexibility (Hybrid/Remote Opportunities)
- Primarily remote but must be located in Southern California for occasional in-person meetings
Compensation Range: $26.44/hr - $31.25/hr
Benefits: Competitive benefits package including health, dental, vision, retirement plan,
PTO, and more!
The Role:
The Administrative Assistant – Industry Relations will work closely with the Strategy & Engagement team to provide comprehensive administrative, operational, and project support. This individual will manage scheduling and logistics, assist in maintaining member engagement tools and data, and support the team’s communications and reporting functions.
Key functions include maintaining and updating the Strategy & Engagement calendar, tracking program metrics, managing member segment lists, supporting Diversity Champions initiatives, coordinating meeting logistics, and assisting with website and social media updates (experience with Sitecore is a plus). The position requires excellent attention to detail, organizational skills, and the ability to work independently while contributing to a collaborative team environment.
Key Responsibilities:
Administrative and Program Support
- Maintain the Strategy & Engagement calendar, ensuring all events, programs, and deadlines are up to date.
- Provide administrative support for the Senior Vice President and program managers of the Strategy & Engagement group including scheduling, meeting coordination, and tracking participation.
- Maintain and update member segment lists and databases for accuracy and completeness.
- Support Strategy & Engagement program managers with data entry, reporting, and other administrative tasks.
Meeting and Event Logistics
- Coordinate meeting logistics, including creating Zoom meetings/events, preparing agendas, sending invitations, and distributing reminders.
- Assist with the creation of meeting materials, notes, and follow-up actions.
Website and Communications
- Update and maintain Strategy & Engagement webpages using Sitecore (experience preferred).
- Assist in posting news, resources, and updates relevant to the program’s objectives.
- Support the Strategy & Engagement team with content coordination and light posting to social media channels to share program updates, event announcements, and engagement opportunities.
Tracking and Reporting
- Track Strategy & Engagement program metrics, including event participation, web visits, and engagement analytics.
- Assist in compiling and maintaining regular reports to support program evaluation and improvement
Additional Primary Responsibilities:
- Support program managers with survey administration, data collection, and metric reporting.
- Assist in preparing internal and external communication materials.
- Help manage content and postings for the Strategy & Engagement section of car.org.
- Perform clerical and administrative duties as needed by the department.
Minimum Requirements:
- Some college required; Bachelor’s degree preferred.
- 2–4 years of administrative experience, preferably in a professional or corporate setting.
Skills Required:
- Strong organizational, multitasking, and administrative skills.
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint, etc.) and familiarity with Google Workspace tools.
- Experience with Sitecore or similar content management systems preferred.
- Excellent written and verbal communication skills.
- High attention to detail and ability to track multiple projects simultaneously.
- Strong customer service orientation and ability to work collaboratively with diverse teams.
Company Description
Apply today to take the next step in your career with one of California’s most influential professional organizations.
About THE CALIFORNIA ASSOCIATION OF REALTORS®:
The CALIFORNIA ASSOCIATION OF REALTORS® offers a collaborative environment that will allow you the opportunity to work on impactful projects that make a difference. What we love the most about working here are the autonomy, collaborative team environment and commitment to a positive work/life integration. And we like so much more, but we’ll tell you about that later.
The CALIFORNIA ASSOCIATION OF REALTORS® is a statewide trade association dedicated to the advancement of professionalism in real estate. The Association develops and promotes programs and services for its nearly 200,000 members and keeps the public informed about real estate in California.
Company Description
Leading the Way...TM isn’t just a slogan at the CALIFORNIA ASSOCIATION OF REALTORS® (C.A.R.). As one of the largest state trade organizations in the United States, C.A.R. provides members with tools to help complete transactions, information to keep them nimble in the marketplace and a strong clear voice on the government steps in Sacramento. How do we do it? We start by hiring friendly, talented people committed to working toward those common goals.
Headquartered in Sacramento, C.A.R. offers flexible remote/hybrid work arrangements, business casual wear, a health and wellness program including lunch and learns with guest speakers, and collaborative working areas.
What else? (*The following pertains to employees who regularly work at least 30 hours per week.)
*Medical, dental, vision, vitamin reimbursement, 401(k) retirement plan, 12 paid holidays, and more.
C.A.R. staff stand by a set of core values that make us the best in the business. Take a look for yourself and see what we are all about www.car.org.
C.A.R. and/or its subsidiaries and agents will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance
Sorry! Due to the heavy volume of resumes we receive, only candidates being considered will be contacted directly. We appreciate your interest in employment opportunities with the CALIFORNIA ASSOCIATION OF REALTORS®.
