Office Assistant

Wilson County Schools • Full-time • Los Angeles, CA, US • 6d ago

About the Opportunity

A public K–12 education organization operating within the U.S. school district sector. We provide administrative services, student records management, and family/staff communications to support teaching and learning across the district. This fully remote Office Assistant role supports district operations, ensures accurate records, and delivers timely, professional administrative services to staff, families, and vendors.

Role Responsibilities

Provide day-to-day remote administrative support: manage inbound emails, monitor shared inboxes, and coordinate staff calendars and virtual meetings (Zoom/Google Meet).
Perform accurate data entry and maintain confidential records—update student and staff files, attendance logs, and digital document repositories in compliance with FERPA.
Prepare, format, and distribute district communications and reports: newsletters, meeting minutes, spreadsheets, and standardized forms.
Process routine financial/admin tasks: route purchase orders and invoices for approval, track reimbursements, and maintain simple logs for accounting reconciliation.
Serve as first-line communicator for parents, staff, and vendors—answer phone/voicemail, triage inquiries, and escalate issues to appropriate teams.
Support enrollment, event coordination, and ad-hoc projects—create sign-in sheets, update rosters, and compile data for leadership.

Skills QualificationsMust-Have

Microsoft Word
Microsoft Excel
Microsoft Outlook
Google Workspace
Data entry
FERPA compliance

Minimum Qualifications

High school diploma or equivalent.
Proven administrative or office support experience (remote experience preferred).
Reliable high-speed internet and a quiet home-office setup.
Authorization to work in the United States.

Preferred

PowerSchool
QuickBooks
Bilingual Spanish (conversational)

Benefits Culture Highlights

Fully remote role with flexible scheduling to support work–life balance.
Mission-driven team focused on student success and community service.
Opportunities for professional development and cross-functional support in K–12 administration.